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BoardWork Document 2005
11/04 -2005

November, 2004
1. Breeders Policy Revised; will be published in Newsletter.
2. K.Ottmar agrees to follow Newsletter Policy and Addendum of 9/1/04; Board appoints her as Newsletter Editor.

January, 2005
-- review additional recommendations from AKC in regards to bylaws
-- WordMovers, INC , an independent company, will count next fall's elections
-- Nominating Committee Chairperson appointed, Cheryl Rolfe
-- Specialty2005: Cincinnati, Ohio; probably Sept 10, 11: chairs: L.McCombs; C.Horn
-- Board Mtgs to occur every other month: at least 6 a year
-- reviews of show, general policies, awards policies occurring; including requirements for board members
-- SVCA website is on new server; webmanager will look into getting email address at that server using our website name for site use
-- letter of concern sent to UKC re: their limited registration policy

March, 2005
– letter received from UKC acknowledging SVCA’s letter. They state they will take our concern ‘under advisement’.
– Invitations to Shows page is now on website
– Trophies for 2005 Specialty to be done on contract with D. Underdahl
– Show Policy Revised
– Further review of AKC suggested changes to SVCA Bylaws. Being sent for review by Mr. Liosis of AKC
– Any person representing the club will be asked to present their outline of information for board review and authorization for Judge Education and General Public Information.
– Discuss possible Trophy Committee at next General Mtg
– Discussed Report of last year’s Specialty Chairperson
– Discussed need for checkoff list of what is needed by club, newsletter, website in running a show/specialty

May, 2005
– revised Show Policy, to be distributed to members: Specialty Trophies: add "For the Boyz" Winners Dog Perpetual Trophy Plaque; ask Ms. Bayliss of UK for permission to use her perpetual trophy for Winners Bitch
– revised General Policies, to be distributed to members
– revised Awards Policy, to be distributed to members
– revised Breeders List Policy, to be distributed to members
– Judge/Education seminar and presenters issue. Current Board Authorized: Judge Education: Rose Martino; General Education: Gail Smyka & Ivy Borg. Presenters must be authorized by Board in order to represent the SVCA.
– Decision on conformation judge for the National: Van Camp; Battaglia; Johanssen(not available this year)Motion: Debbie Harper 2^nd Cheryl Rolfe: unanimous yes: try for Mr. Battaglia first then Ms. Van Camp.
– Board members & participation. This fall’s election will have 3 director’s positions. The two highest election results will be for 2year terms and the third highest election result is for a one year term.
– Richard Thompson, barring personal concerns for his welfare, has not responded to calls, emails, letter and has not renewed membership and cannot be on board.
– Letter to Pat Troise re: board participation; membership renewal and question re: she is continuing on board or not
-- Motion Louise McCombs 2^nd Cheryl Rolfe to nominate Mary Carter to fill directorship of Richard Thompson thru 9/05. Unanimous yes. Secretary to send letter/email out.
– AKC Update: Our SV’s are accepted into MISC class of AKC as of 9/1/05

July, 2005
- Regional Committee Chairperson is now Ivy Underdahl
- Presenter qualifications: Judge Ed and General Ed for SVCA Motion by Louise 2^nd Gail to accept the General Education Presenter Guidelines as stated by Gail and include them in General Policies. Vote: unanimous pass

    A.) In order to represent the SVCA in the presentation of General Education Material of the Swedish Vallhund:
1. Presenter must be a member in good standing of the SVCA for at least 3 years
2. Presenter must be the owner of a Swedish Vallhund
3. Presenter must use the four approved SVCA documents: SVCA Information Sheet; SVCA Composite Picture; SVCA Brochure, SVCA History which includes the ratified standard.
4. Presenter shall make application to the SVCA Education Committee Chairperson for review. Chairperson shall review material needed prior to application being sent to the board.
5. Any other information which will be used by the presenter must be sent to the SVCA Board for review and approval.
6. Presenter must be approved by the SVCA Board.

Motion by Gail; 2^nd Louise to accept these Judge Education Presenter guidelines below and include them in General Policies. Vote: unanimous pass
B.) In order to represent the SVCA in the presentation of Judge Education Material of the Swedish Vallhund:
1. Presenter must be a member in good standing of the SVCA for at least 5 years
2. Presenter must be the owner of a Swedish Vallhund
3. Presenter must be a breeder of Swedish Vallhunds
4. Presenter must use ratified SVCA standard
5. Presenter shall make application to the SVCA Judge Education Committee Chairperson for review. Chairperson shall provide material needed prior to application being sent to the board.
6. Presenter will give their materials to board for review and approval
7. Presenter must be approved by the SVCA Board.

-Pictorial Standard Committee: 3 persons: suggest Pam Abrath; Debbie Harper. Debbie will contact Pam and discuss the third person. AKC Contact person will also be on committee as advisory person.

-Ways and Means Policy Draft: Motion to accept: Mary B; 2^nd: Pat. Vote: unanimous yes.

.Newsletter concerns. Suggest:
a) Kerstin have extra email address (provided by all internet providers) exclusively for SVCA Newsletter. b) President to contact her Re: her commitment last fall and subsequent non-production of the newsletter

-Motion Louise 2^nd Gail For a fee set by board, currently $5.00 as of 7/05), members may request from the membership committee an updated packet of all SVCA documents and policies. Contact Colleen Horn, Chorn@fuse.net .

– Discuss ways to maintain number of households above 100 and membership renewal & new members.
a) Membership Chair to send reminder to breeders in their renewal packet for breeders to contact each breeder sponsored person they had this past year and urge them to remain and renew with club.
b) need to keep newsletter current
c) ask members who sponsored others to contact them and urge them to renew; notice to be written by secretary and placed into the newsletter and on the website.

August 2005
1. Rose Martino reported that on 7/15/05, Teri Moyer-Gilbert accepted the chair of the Judge Selection/Research Committee.
2. Rose Martino reported on 7/15/05, contact with Kerstin Ottmar re: newsletter. Her PC should be repaired by end of week and newsletter should be ready to go.
3. Jacqui Bayliss agreed, in writing on 5/16/05, to allow the trophy for the Most Winning Bitch to become the Winners Bitch Trophy at the National Specialty.
4. M.Bennett reports AKC approval of bylaws, 7/26/05. These will now go to members for ratification by 8/15/05, after election nominations are done, 8/1/05. The 8/15 date corresponds to the date required to have election ballots out to members. Bylaws will require at least 30 day vote period.
5. Authorized to present General Education Material on the SV while representing the SVCA: Mary Carter, Marie Brown, Darlene Sjoberg, Cheryl Rolfe, Cheryl Albert. G. Smyka motion7/27/05; 2^nd L.McCombs: to accept Darlene Sjoberg, Mary Carter, Marie Brown, Cheryl Rolfe, Cheryl Albert as an authorized persons to represent the svca on presenting general ed material to the public." Voting yes: smyka, mccombs, rolfe, carter. Passed
6. Motion made by gail; seconded by pat on 8/7/05: to appropriate $50 for Bonnie Conner to attend dog club mtg 8/20/05, in NM to gather information pertaining to possible regional there in 5/06. As of 8/14/05, voting yes: mc combs, harper, carter, bennett, rolfe, smyka. Passed.
7. Bylaw change ratification vote sent out 8/19/05 by SVCA Secretary. Ballots to be returned by 9/25/05.
8. New member: Y. Slusser: 8/9/05. Voting yes: smyka, mc combs, harper, bennett, rolf, carter
9. New members: T.Powell; A. Hotton. 8/39/05: Voting yes: smyka, mc combs, harper, bennett, rolf, carter