Section 

Policy Details

1.) Timelines/

Deadlines

·   The Swedish Vallhund of America, Inc. Newsletter is to be printed a minimum of 4 times per year in:

·   Winter (January/February)

·   Spring (April/May)

·   Summer (July/August)

·   Fall (October/November)

·      Deadlines decided upon as editor deems necessary

·   A notation shall be included in the editorial section of each issue as to material submission deadlines for the next newsletter.

·   Urgent situations may require a delay in receipt of the Newsletter 

2.) Distribution/

Content

·   The newsletter is to be distributed to members, other clubs and certain persons as directed by the Board.

·   To be published is news about club activities including specialties, boosters, sanctioned matches, fun matches, herding, etc.  Other areas include articles of interest as determined by the editor and membership interests. 

 3.) Truthfulness

·   The Swedish Vallhund Club of America, Board, or Editors(s) take no responsibility to the truthfulness or articles or advertisements, nor do they necessarily agree with opinions expressed in articles or advertising

4.) Editing/

Permissions

·   Any article must be submitted with written permission by the author and/or appropriate party.  Contact information and approval must accompany the article at time of submission.

·   All articles are subject to editing.

·   Final decision in any editing is left to the Newsletter Editor with input from others as deemed  necessary.

·   Material submitted by the SVCA Board or AKC Contact person regarding official club business shall be included subject only to grammar and layout editing. 

5.) Disclaimers

·   The editorial section of the newsletter shall contain this statement:

“The SVCA is not responsible for any statements or claims made by its contributors nor does the SVCA necessarily agree with the opinions expressed in the articles or advertising.  The SVCA reserves the rights to edit all copy and make editorial comments where necessary and deemed appropriate by the editor.  The SVCA reserves the right to refuse items submitted for publication.  Written permission must be received and granted by the SVCA to reprint any editorial material outside of SVCA auspices, contributors reserve all rights to their articles and permissions must be granted by them for reprint purposes. “ 

6. ) Right of Refusal

The SVCA Newsletter Editor reserves the right to refuse any advertisement or article.  This is to be based upon preserving the image and interest of the SVCA, and is to be discussed with the  Board before a decision is made.  All rejected material(s) (excluding those sent electronically) and check(s) will then be returned to the sender.

7.) Other rights

The SVCA Newsletter Editor also reserves the right to limit space, correct erroneous information, change typeface or size to fit space available

8.) Return of materials

Materials and pictures that are to be returned by the Editor after use, must be accompanied by a self-addressed prepaid envelope.  While the publishers will take all reasonable care, they will not take responsibility for the loss or damage to any photo, drawing, or article. 

9.)  Classified Ads

A Classified Ad Section will be included.  Fees for various types of advertisements will be set by the Board in conjunction with the Newsletter Committee

Section

Policy Details

10. )Advertisements

Advertising in the SVCA newsletter shall be labeled as such.  Advertising must be paid in full prior to publication, with monies sent to SVCA Treasurer, in US funds.

11.)  Expenses

After the newsletters have been sent out, the editor will send receipts of expenses to Treasurer for reimbursement

Costs of publication, including but not limited to supplies, printing and postage, will be reimbursed in a timely fashion. The member distributing the issue may request an advance from the Treasurer of up to 90% of the projected costs within forty-five (45) days prior to distribution of each issue.  Publication cost receipts to be forwarded to Treasurer within  forty-five  (45) days of issue date.  Receipts received later than 45 days will require approval by a Board member before reimbursement is issued.  Any unused advanced funds must be returned to the Treasurer within this timeframe.

12.)  Other Information

The newsletter editor will maintain a dedicated email address for receipt of all Newsletter related correspondence with a designated back up email address as needed.  The dedicated email address will be checked twice weekly at a minimum.

 Board correspondence shall be noted as being from President, Secretary, or Board, as applicable.

13.) National Specialty information

National Specialty:  Show Chair is responsible to forward show results, professional photographs of all major wins, judges critiques, candid photos, etc. 

14.) Board/Committee  Submissions

·      Club Secretary to forward applicable correspondence, reports, minutes, etc.

·      Breeder’s directory will be forwarded directly from committee responsible for maintaining information.

·      Member contact changes will be forwarded by membership chair.  Membership chair will also forward updated electronic membership lists, mailing labels, etc.

·      The Secretary shall provide dates of future board meetings.

·      Awards Chair will forward year end club awards and all Swedish Vallhund AKC titles received the proceeding year (for the Winter issue).

·      Winter Issue will include the Year- End Treasurer’s Report as supplied by the Treasurer.

All material to be supplied per deadlines as published.